UTMSPACE Research Grant Management System

Abstract

The "UTMSPACE Research Grant Management System" is a web application designed to improve the efficiency and accessibility of managing grants for both administrators and applicants. The current manual process, involving paper forms and departmental submissions, leads to delays, tracking difficulties, and increased administrative workload due to human errors and misfiling. The new online platform addresses these issues by enabling seamless submission and management of applications, budget matters, and other grant-related information. The system aims to streamline the application process, enhance user-friendliness, and replace traditional methods. It will be developed using HTML, CSS, PHP, MySQL, and JavaScript, following an Agile methodology to ensure continuous collaboration between developers and stakeholders. The ultimate goal is to enhance the management of research grants, promoting efficiency, accessibility, and user satisfaction, and contributing to the advancement of research endeavors. By transitioning to this digital system, we anticipate a significant reduction in processing times, with the potential to decrease the time spent on application processing by 50-70%. Additionally, the system is expected to reduce human errors by 60-80%, leading to more accurate and reliable grant management. These improvements will not only enhance the overall user experience but also contribute to more effective and streamlined research grant administration.